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The property offers The Grand Ballroom, which seats up to 1,000 guests in a banquet layout, along with smaller breakout rooms suited for boardroom and theatre-style setups. An outdoor lawn extends the capacity further for cocktail receptions and pre-function gatherings. Each space can be used independently or in combination for multi-room conferences and multi-function wedding programmes.

The hotel has a dedicated outdoor lawn that is frequently used for cocktail evenings, outdoor wedding ceremonies, and pre-dinner receptions. The space connects directly to indoor banquet areas, enabling a smooth transition between outdoor and indoor programming. Availability of the lawn for specific dates and configuration options can be confirmed through an enquiry submitted via the Spalba listing.

Hyatt Regency Gurugram operates an in-house catering team covering a wide range of cuisines including Indian, Continental, Pan-Asian, and Mediterranean. The culinary team accommodates Jain, vegetarian, and other dietary preferences on request. For corporate banquet venues in Gurugram, the on-site food and beverage team coordinates custom menus directly with event bookers. The alcohol policy is governed by applicable Haryana state regulations.

The hotel's event spaces are equipped with professional AV systems including projectors, screens, and PA systems. High-speed Wi-Fi connectivity is available across the banquet and meeting areas. A dedicated on-site events and technical support team assists with setup and coordination throughout the event. Specific AV configurations and additional technical requirements can be discussed when submitting a detailed enquiry on Spalba.

Hyatt Regency Gurugram offers 351 rooms and suites, providing substantial in-house accommodation for outstation delegates, wedding guests, and corporate conference attendees. Room categories range from standard rooms to premium suites. For multi-day events, group room block arrangements can be coordinated with the hotel's events team. Planners can confirm room block availability and group rates through the Spalba enquiry form.

Hyatt Regency Gurugram in Sector 83 is approximately 25 to 30 kilometres from Indira Gandhi International Airport, translating to roughly 30 to 45 minutes by road depending on traffic. The property is accessible via NH-48, making it a practical venue for event guests arriving from Delhi. The nearest Rapid Metro and Delhi Metro interchange points are in central Gurugram, and the hotel typically provides shuttle or transfer coordination on request.

The hotel provides a large surface parking area along with valet parking services for event guests. The capacity supports sizable gatherings without requiring guests to seek external parking. Event planners coordinating large-format events are advised to confirm dedicated parking allocation at the time of booking, particularly for events with concurrent programming across multiple spaces. This detail can be raised in the Spalba enquiry.

The hotel is designed to international Hyatt brand accessibility standards, featuring ramp access, elevator connectivity across floors, and accessible restrooms. Event spaces are reachable without the need to navigate stairs, supporting guests with mobility requirements. Planners with specific accessibility needs for their guest list are encouraged to note these requirements in the event brief when making an enquiry through Spalba.

For premium hotel event venues in Gurugram, advance bookings of six to twelve months are standard for peak wedding season dates running from October through February and for large MICE events. Hyatt Regency Gurugram's Grand Ballroom is in consistent demand during these periods. Availability for specific dates can be checked directly through the Spalba listing, which allows planners to submit a structured enquiry and receive a response from the venue's events team.

Planners visiting the Hyatt Regency Gurugram listing on Spalba can submit a detailed enquiry specifying event type, expected guest count, preferred dates, and service requirements. The Spalba platform forwards this to the hotel's events team, enabling a direct conversation about availability, packages, and pricing. A virtual walkthrough of the event spaces may also be available on the Spalba listing to support initial planning decisions.

Cancellation and rescheduling terms at Hyatt Regency Gurugram are governed by the individual event contract agreed at the time of booking. Standard hospitality industry practice involves a deposit upon confirmation with tiered cancellation clauses tied to proximity of the event date. Planners are advised to review contract terms carefully and clarify rescheduling provisions with the hotel's events team before signing. Specific policy details can be raised during the enquiry process on Spalba.

Hyatt Regency Gurugram's events team includes dedicated wedding specialists who coordinate multi-function programmes covering mehendi, sangeet, wedding ceremony, and reception across the property's indoor and outdoor spaces. A bridal suite is available for the wedding couple's preparation. The hotel also works with empanelled décor and entertainment vendors for end-to-end wedding execution. Planners can review wedding-specific service options by submitting an enquiry through the Spalba listing.

The hotel is equipped for multi-day MICE events, offering a combination of a large plenary hall, breakout meeting rooms, and business centre support. AV infrastructure, catering, and accommodation for delegates are managed under a single event contract, simplifying vendor coordination for corporate bookers. GST-compliant invoicing is available for corporate clients. Specific MICE packages and delegate day-rate structures can be discussed through the Spalba enquiry channel.

Hyatt Regency Gurugram generally permits approved external décor vendors to operate within the property, subject to compliance with the hotel's safety and operational guidelines. The events team maintains a list of empanelled vendors and can share recommendations based on the event type and budget. Planners wishing to bring in specific vendors not on the empanelled list should clarify approval requirements directly with the hotel through the Spalba enquiry process.